Points to Consider When Re-Bidding Building Management Service Contracts

Building Management can be a daunting task, especially controlling operating expenses. The most controllable portion of the cash flow stream is the day-to-day operations or operating expenses. This is the primary responsibility of the property manager and takes up the largest portion of your time when dealing with contractors and vendors. Not only are you working with contractors and vendors but you also must contend with contract administration.

• Here is a short list of a few building service contracts:
• Janitorial Service
• Security
• Landscaping
• Elevator Maintenance 
• Pest Control
• Trash Removal 
• Window Cleaning
• HVAC Maintenance & Repair

Typically the property manager would begin by preparing a "Request for Proposal" (RFP). The RFP should be detailed and specific to include the scope of work or services required in order to complete the task. Selection of contractors or vendors is pretty much common sense I think. Depending on the properties managed, you can normally ask around or check the internet for the most prominent contractors or vendors in your area. One rule in building management that I have followed most of my career is that I will not select a contractor or vendor to bid a service or project unless I feel comfortable with awarding the contract to them. Do your homework before you solicit proposals and make sure you feel comfortable. You can interview each candidate separately prior to preparing your list and be honest. If you feel you have a good reason not to include a particular contractor or vendor, tell them. They might not like it but they will respect you a whole lot more than if you try to skirt around them by not returning a phone call or email.

There are many things to consider when selecting the most qualified contractor/vendor. Although price is an important factor, it definitely is not the only one. Basically you need to consider the contractor or vendor's experience and reputation. Ask for some references as part of your qualification process. A close look at a contractor or vendor's proposal or bid can shed some light on whether you want them to provide their service. Bad or poor grammar, typos in their presentation, calculations incorrect or just an overall sloppy job may lead you to believe the work they perform is consistent with their presentation. These are just a few thoughts to consider the next time you are ready to bid out or solicit a building contract service.

Property Management Guide - The Essence of Building Maintenance

Building Maintenance is one of the vital aspects of managing or maintaining property. The upkeep of a building or structure is what makes it habitable and therefore attractive to potential residents or tenants. Building upkeep involves maintaining the premises of a structure, both the interiors and exteriors, making sure that everything is in order, functional and useful. Needless to say, the job is an all-inclusive one.

Who is responsible for building maintenance?

Upkeep is usually designated to the property manager, which could either be a company or an individual. Owners who can't look after their property generally hire property management firms or experts to do various tasks, including maintenance, marketing, and liaison. When it comes to building upkeep, the property manager looks after the physical condition of the structure, ensuring that there are no issues and, if there are, overseeing any repairs, renovations, alterations, restorations, or replacements that need to be done.

What are the common issues in building upkeep?

As mentioned, maintenance of the property is a comprehensive job, however there are two main issues that frequently arise and they are: plumbing and wiring. Problems involving the water and sewage systems are usually of immediate concerns and must be addressed as soon as possible. Property maintenance staff is responsible for educating tenants and residents regarding proper use of toilet, sink and other similar equipment to avoid serious problems. Proper disposal of garbage and proper use of water must be emphasised.

Electrical problems are also common in property complexes and establishments. These problems are often life-threatening, and therefore should be addressed immediately. The property manager in charge in building maintenance must make regular and random checks on the electrical systems, and then contact a qualified electrician to resolve issues. Just like shortage in water supply, power outage causes great inconvenience to tenants and residents. The property manager must not waste time in addressing these concerns.

What other concerns involve property management?

There are instances of intrusion or burglary, which threatens the security of the tenants or residents in the building. The property must be provided with security systems and personnel to maintain the level of safety. Also, routine repairs and checks must be plotted out on a calendar, visible or known by everyone in the building. This minimizes the inconvenience on the part of tenants or residents.

All property maintenance activities are necessary to not only make the property visually appealing, but also to extend the life of the structure and to enhance its level of security and comfort. Nevertheless, it must be noted that building maintenance projects require money. It's part of the job of the property manager to determine the cost and benefit of every undertaking involving property upkeep.

Property Management Services

One of the most worthwhile forms of investment is property investment. You can invest in so many different types of property. You can invest in a beautiful holiday home in the Caribbean, else an apartment on your next street or a huge condominium right in the heart of the city. Whatever be the kind of property that you invest, you should appropriately manage it else the property will fall into the hands of difficult tenants or its condition will worsen. In such cases, it is a wise choice to opt for a property management services.

The Need For Property Management Services

These services offer considerable benefits because they can take away all your worries related to management. No longer do you have to be tied up in matters related to your property and you can rest assured that it will be in the most pristine condition. Let us list out some points about the services of Managers:

They can help you find a tenant who is suitable for your property.

They can offer assistance to gain the maximum out of your investment.

They will look into all aspects of your property such as it maintenance, tenancy problem, payment of taxes and so on.

If you are someone with multiple properties, using the service of a manager will be of considerable help in ensuring that you gain your money's worth in such investments.

Who Would Need Property Management Services?

Using the services of a manager is ideal for those who do not live near their property. When you have purchased property in another country or State, the property's condition and tenancy need to be appropriately managed. This can be done with the help of Management services. Busy business professionals who do not have time to spend in managing their various properties will find such service extremely useful. Their time will not be tied up on management activities and they can focus on their business matters. When you have multiple properties you might want to hire people to take care of it. In such a situation, you would have to deal with issues such an employee payroll, check their activities and so on. Now, you can give all the responsibilities to the managers.

Property managers are people with considerable experience in the field of management. They know about all the laws that govern property management, and they also know about what steps to take in the event of problems with tenants. They can certainly take away tenants who are not giving rent appropriately and they can also bring in new tenants who are good in the way in which they maintain the property. They will know how to keep the property in the best possible condition in order to get the maximum out of it. If you are seeking Management Services in your city, check out only well-established and reputable services so that you gain the best results in management from them.

Building Management Services

Maintaining your commercial property properly takes a lot of time and dilerberation in order to complete the day to day hassles that come along with property ownership. Many business owners overlook the effort that is needed to put forth to simply keep the foundation running smoothly and only think about the big picture. It takes no more effort than hiring another employee for your company to inquire about property management services and get back to that worry free mindset you initially had when opening the sprouting asset. After all, what is the point in owning your commercial property if you have no time to reap any benefits between handling the finances and day to day struggles?

Commercial building owners have much more responsibility than your common clothing or grocery store owner; therefore, the help of a property management service is essential and in many circumstances deemed mandatory for the property. The 24 hour a day commitment to tend to any unexpected arising problems will be the back bone in your structure. The space to allow you a family get away or a dinner out with your closest friends while having full confidence that the management team will be on immediate duty upon any direct notification.

More involved services than the promise of keeping all the parts of your commercial building functioning adequately that they provide are the attendance to all board meetings on your behalf to make sure that the structure is accomplishing exactly what you want. Not only are your thoughts crucial in these lengthy meetings, but so are those of the people who are present. Composing these ideas and thoughts for improvement from the people and analyzing then relaying them to the commercial owner makes for an ideal business. Among the ideas of all there will be positive ones, but also irrelevant non-beneficial ideas that can be sifted through in these meetings as the management services allow opportunities for bids and making sure every complaint is recognized.

Without a head present that is taking control of the board meetings and working behind the scenes with the finances the structure can go array. Property management services vouch to enforce all predetermined rules and keep an eye out for those overlooking the set guidelines. These management services stay in such close contact with the property that you will never have to worry about things getting over looked - big or small.